Job Description

Executive Virtual Assistant (Pooling)

Position: Executive Virtual Assistant (Pooling)

Working Hours: US Business Hours

Hiring Company: We are a 10 year old remote staffing business with a fully remote team of 100+ employees. We started as a customer service agency, but have leveraged our client experience and technical acumen to become the industry's first AI empowered (human) virtual assistant service.

About The Role

We are looking for an Executive Virtual Assistant with a strong background in executive support and a proactive, detail-oriented mindset. In this role, you'll provide high-level assistance to executives and leadership teams, manage calendars and communications, and support ongoing operational and project-based tasks.

This opportunity is ideal for someone with excellent organizational skills, professionalism, and experience working remotely using project management platforms and AI tools. If you're a self-starter who thrives in a dynamic environment, we'd love to hear from you.

Key Responsibilities

Executive Assistance (50%):

• Manage calendars (Google Calendar, Calendly) and schedule meetings
• Handle email management and correspondence
• Follow-ups via email, chat, and/or phone
• Organize travel arrangements, expense reports, and itineraries
• Prepare reports, presentations, and meeting minutes
• Maintain confidentiality and handle sensitive information

General Operations Assistance (50%):

• Assist with data entry, research, and document preparation
• Manage and update project management tools (Asana, Trello, ClickUp, etc.)
• Handle basic bookkeeping or invoicing tasks
• Coordinate with different teams and stakeholders to ensure smooth workflow
• Provide customer support via email, chat, or social media (as needed)

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