Executive Assistant Job at BCS Financial Corporation, Oakbrook Terrace, IL

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  • BCS Financial Corporation
  • Oakbrook Terrace, IL

Job Description

Job Description

Executive Assistant

Full Time

Oakbrook Terrace, IL, US

Salary Range: $67,000.00 To $80,000.00 Annually

Position Overview

The Executive Assistant provides high-level administrative support to senior executives on the Enterprise Operating Committee, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment.

This position will report to the Director, Office Administrator.

Essential Elements

  • Manage complex calendars, schedule meetings, and coordinate travel arrangements.
  • Draft, review, and manage correspondence, presentations, and reports.
  • Prepare agendas, take minutes, and ensure follow-up on action items.
  • Assist with special projects, research, and data analysis as needed.
  • Provides support, however needed, to all members of the department’s team, utilizing prioritization skills to ensure maximum efficiency.
  • Handle sensitive information with the highest level of discretion.
  • Serve as a point of contact between executives and internal/external stakeholders.
  • Oversee administrative processes and ensure efficiency in executive workflows.
  • Performs event planning, particularly for Board meetings and conferences. This involves site selection, negotiating with vendors, communicating with Board members / participants and their Executive Assistants, preparing travel itineraries, creating event budgets, etc.
  • Completes expense reports for members in the department
  • Exercises independent judgment in interpreting and releasing information to associates both within the company and external

Requirements

Education and Certifications

  • Bachelor’s degree preferred or equivalent experience.

Experience

  • 5+ years supporting senior executives in a corporate environment.
  • Advanced proficiency in Microsoft Office Suite and collaboration tools.
  • Strong written and verbal communication skills.
  • Excellent time management and prioritization abilities.
  • High level of professionalism and discretion.
  • Demonstrated ability to hold to high standards of customer service with both employees internally and outside parties

Job Tags

Full time, Work at office,

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