Job Description

Title

Bookkeeper
Supervisor: Director of Finance
Office Location: Warrenton, VA
Job Classification: Full-time Non-Exempt

About PEC

The Piedmont Environmental Council (PEC) conserves and restores the lands and waters of the Virginia Piedmont, while building stronger, more sustainable communities. Founded in 1972, PEC is a locally based, community-supported 501(c)(3) nonprofit and accredited land trust. At the core of PECs approach is a focus on educating, engaging and empowering people to effect positive change in their communities.

Your Role

The Piedmont Environmental Council (PEC) is seeking a Bookkeeper to join our team in our headquarters office in Warrenton, VA. This individual will provide essential support to the Finance Department in day-to-day functions including data entry and analytical support for various tracking and reporting functions. PEC has a complex accounting system with more than 100 cost centers, two companies and dozens of grants of various sizes and multiple donations with various restrictions.

Areas of Responsibility

The bookkeeper will report to the Director of Finance and will be responsible for the essential functions listed below:

• Prepare all cash/check deposits and key all deposit detail into the General Ledger (GL), including online donations
• Prepare and input recurring journal entries, as assigned, into the GL on a monthly basis
• Reconcile YTD donations between the GL and our CRM systems databases on a monthly basis
• Key all AP invoices into the GL and run AP checks
• Request Certificates of Insurance as needed
• Assist all Finance staff in the annual audit process by gathering items for the auditors
• Review all staff credit card reconciliations and key into the GL
• Conduct AP, deposit and journal entry filing as necessary
• Prepare other analytical reports, as requested
• Prepare annual 1099s electronically using QuickBooks
• Interact regularly with all PEC staff and public on financial matters and occasionally with members of the Board and donors

Geographic Focus

This position will be based out of PECs headquarters office in Warrenton, VA or in a hybrid manner to be decided jointly with their supervisor. PECs hybrid work policy includes a requirement of at least one day per week in the office. This position may require travel within PECs nine-county service area. Occasional nights and weekends may be required.

Required Qualifications

• Minimum of 3 years of relevant experience required.
• Strong work ethic and commitment to PECs core values, mission and vision
• Commitment to Diversity, Equity, Inclusion and Justice (DEIJ) principles
• Ability to work effectively under multiple deadlines.
• Excellent proficiency with Excel and working knowledge of Microsoft Office products
• Attention to detail and accuracy
• Solid understanding of accounting principles
• Ability to work independently after initial instruction
• Ability to learn the chart of accounts and a complex list of cost centers and assign revenue and expenses in an accurate manner
• Ability to prioritize tasks among competing demands (with direction)
• Strong time management skills
• Excellent oral and written communication skills that directly support and facilitate timely task completion

Preferred Qualifications

• Associates Degree preferred but significant experience can be substituted for some education
• Knowledge of QuickBooks Online or similar financial software preferred
• Experience with automated accounting and CRM systems preferred
• Experience in a nonprofit setting preferred
• Experience with CRM database software (PEC uses Salesforce)

Working Conditions and Physical Demands

This position will be completed in an office environment. Office work requires extended sitting or standing and the use of a computer, keyboard, and mouse. Occasional lifting of materials up to 30 lbs. is required.

Compensation

This position is a non-exempt, hourly position with benefits. Salary range of $25 to $31.25 per hour (equivalent to $52,000 $65,000 annually), commensurate with experience.

Benefits

PEC offers an outstanding and robust benefits package including:

• Two health plans (83% employer paid premium for employee only plan, 80% employer paid for added dependents)
• Short- & Long-Term Disability
• Group Term Life
• Accident, Critical Illness & Hospital Indemnity insurances
• HSA account (with employer match up to $750 per year)
• FSA accounts (health & dependent care)
• 403(b) pension plan with employer contribution after 1 year of service with 100% vesting from day one
• 10 paid holidays
• 2 floating holidays
• PTO leave 24 days per year, accrued each pay period
• 1 day per year of paid leave to volunteer at another non-profit or charitable cause
• Salary continuation leave for employee or family illness from 2 to 8 weeks fully paid leave eligibility every 24 months, depending on length of service
• Paid bereavement, jury duty and military service training leave
• Travel expense reimbursement
• Hybrid work environment and flexible work schedules
• Cell Phone Reimbursement, up to $75 per month
• Professional development support
• Payment for relevant licenses & professional membership fees.

Application Process

Interested applicants should fill out our job application form. Candidates must submit a cover letter and resum as a PDF. Applications will be reviewed on a rolling basis.

Application Deadline: November 7, 2025. The position will remain open until it is filled.

Desired start date: December 1, 2025. An earlier start date is preferred.

If your qualifications and experience are a good fit, PEC will reach out to you within 2 weeks of receiving your application. The following is what you can expect as part of our hiring process:

• First Round of Interviews (Panel / Hiring Manager, Phone / In-Person)
• Second Round of Interviews (Panel / Hiring Manager, Virtual / In-Person)
• Final Interview with Hiring Manager and President (Virtual / In-Person)
• Reference Check
• Offer Letter and Background Check

DEIJ commitments: PEC strives to increase diversity, equity, inclusion and justice in all aspects of achieving our mission. We recruit, employ, train, compensate, and promote regardless of race, religion, national origin, sex, sexual orientation, gender identity, age, disability, citizenship, or any other characteristic protected under applicable law. We are proud to be an equal opportunity employer.

We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. Diversity of experience and skills with passion is a key to innovation and a culture of excellence. We encourage people from all backgrounds to apply to our positions.

ADA notice: Reasonable accommodations during the application or interview process may be requested. If you have any questions or concerns, please email apply@pecva.org.

Background check: If selected for this position, a background check will be conducted.

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